Will we become a Paperless Society?
"It's a brave E-world but paper is still King!"
Sunday, December 17, 2006 by foreverserenity | Discussion: Internet
Did you know that there was a “1998 Government Paper Elimination Act”? [1] I didn’t! But yes there was such an act. Federal agencies were required by law to stop using paper when creating new or storing current documents. And they had to make sure that all of their forms and other pertinent documents were available on line; and those agencies that accepted payments had to be accepting electronic payments by 2002!
So that’s why they all went on line! Of course it only made sense because from inception, the World Wide Web was becoming such a trend and gaining a strong foothold in our society!
After most Federal agencies went online, did this help them to become paperless? To this date there are many of them that still uses paper. Because some people are more comfortable with it.
What would be the benefit of being paperless? Let’s look at this for a moment. Especially for those companies whose main objective is paper, such as a publishing company; a book publisher or even a newspaper.
“• No more newsprint to buy – and other than the annoying cost of human beings, this is the single largest expense newspaper companies have.
• No more presses – as long and as heavy as oceangoing ships, and about as expensive – to buy.
• No more people to run those presses.
• No more circulation departments to run.
• No more circulation trucks to buy, gas up and maintain.
• No more delivery people to hire. ” [2]
So it seems that although it would be beneficial for those companies to go paperless because their costs would go down, it might not be beneficial for the people who might lose their jobs.
But let’s forget about those big companies and look at what this would mean for the rest of us. There are more people using the Internet everyday, 24/7. We do practically everything on line these days. We shop, read, talk, watch videos, television and movies; everything that we used to do offline in our real time world, are now available on line and has become such a convenience that most people no longer do some things without going on line first!
This is much easier because of, according to one article I read, the development of XML “a standard and metalanguage that offers a data-structuring flexibility and sophistication far beyond the capabilities of HTML (hypertext markup language)” [1].
It makes documents look like originals, the formatting much better and easier to understand and documents can open in any application. This is a major difference and a big help for people who are not Internet savvy!
After the development of the Internet, many sources said our Society would be paperless within a few years after its inception, it is now 2006, we’re on the cusp of the year 2007 and we are not a paperless society!
There was a Canadian study done to see how or where Society was in this digital age, [3] “Our Lives in Digital Times”, The Daily on Friday November 10, 2006 published the results of the study.
Although this new technology, (the Internet) had us communicating more with each other, whether by email or the telephone; we are also sending more postal mail, and courier and messenger services are growing. This could be because we are associating more with people outside of our usual communities. This is as true as we do here on JoeUser.
We are also spending more; sales on the Internet have doubled and this is a good thing because it has lead to more new companies and the hiring of more people; more people employed equals more spending which is good for the economy of any country. People are also willing to pay for the privileges that having the Internet provides for them.
Our use of paper has also doubled! Yes, doubled! Although documents can be scanned and converted online, some of us continue to print, read and sometimes even file a document taken from the Internet. Many people print a document to read later.
The Study also noted that although video conferencing is available and is being used by some, traveling to other locations whether for business or pleasure, has also increased.
Libraries, although not totally so, are also going paperless what with PDF formatted documents and forms and books available online. And having computers for its patrons use, the Library is trying to keep abreast with the technology age.
Books are still pretty popular. In fact there are now more creative things associated with books these days. “From having online counterparts to working hand-in-hand with simulation tools, books are becoming a launching pad for resources online.” [4]
Sandra Gittlen noted in her article “Paperless society falls by the wayside”, that when she visited a research center a couple of years ago, the researchers talked about a paperless society and said that everything from newspapers and training manuals would be digital. Today she still receives heavy-bound books by mail! Nothing happening there as yet! [4]
Many people are much more comfortable using their credit cards and giving out personal information online, such as when shopping and dating and doing other activities, chatting etc, these are the trends that have changed the face of the Internet as we now know it to be today.
Is this making us a paperless society then? Or are we just more technology friendly?!
Bill Virgin, Columnist of the Seattle Post said it best with this title in his witty article:
“It’s a brave E-world, but Paper is still King!” [5]
_______________________
[1] See the full article Imaging Integral Part of a Total E-Solution – Toward a Paperless Society 06/19/00; Vol. 15 No. 6, at the following link: Link
[2] Toward a Paperless Society By Thomas Kunkel, (editor@ajr.umd.edu), president of AJR, is dean of the Philip Merrill College of Journalism at the University of Maryland. Link
[3] The article from The Daily can be read here Link
For more information on the article "Our lives in digital times" is now available as part of the Connectedness Series (56F0004MIE2006014, free). From the Publications page, under Free Internet publications, choose Communications.
For more information, or to enquire about the concepts, methods or data quality of this release, contact Heidi Ertl (613-951-1891; heidi.ertl@statcan.ca) or Ben Veenhof (613-951-5067; ben.veenhof@statcan.ca), Science, Innovation and Electronic Information Division.
[4] Paperless society falls by the wayside by SANDRA GITTLEN - [link http://www.nwnetsmart.com/ns/getsmart/ARCHIVES/082802.html ">Link you will see an error message, scroll down and you will see Ms. Gittlen’s article.
[5] Link
It's a brave e-world, but paper still king by Bill Virgin, Seattle Post-intelligencer Columnist, can be reached at 206-448-8319 or billvirgin@seattlepi.com.
Reply #2 Sunday, December 17, 2006 1:02 AM
Businesses waste a lot of space storing documents that could be stored electronically on a hard drive. |
Yep, I can tell you that my company does that and it's a waste, but they have to hold on to documents for a certain period. I'm going to convince them to at least go digital on some of our project files. My boss is already thinking ahead though and that's in the works because we've been brainstorming and he's in agreement!
I can see that there are a lot of industries that rely on this, but there used to be a LOT of blacksmiths before the automobile, too. |
Yep, you're right about that!
Reply #3 Sunday, December 17, 2006 4:14 AM
My husband works in recycling on base. He thinks they waste more paper now that they've gone "paperless". Before the office might have a manual that everyone uses to look things up. Now the manual is online and everyone is constantly printing whatever pages they need from the manual which equals more waste.
I guess time will tell where it is all headed.
Reply #4 Sunday, December 17, 2006 5:27 PM
I would much rather read a book I can hold in my hand than read one downloaded to my palm and there's just something about a glossy magazine that isn't replicated by looking at online stores. |
I can relate to these two!
Now the manual is online and everyone is constantly printing whatever pages they need from the manual which equals more waste. |
This is what I don't understand though. The fact that so much more info is avaialable on line and have been made available on line and yet we still, even I do it, print from on line? I don't know, as you say time will tell. But it doesn't seem it will be happening anytime soon!
Reply #5 Sunday, December 17, 2006 5:36 PM
I like books, but I think that the vast majority of paper we use is wasted. The vast majority of everything that comes to my mail box ends up in the trash immediately, and almost all of it does eventually. Businesses waste a lot of space storing documents that could be stored electronically on a hard drive. That's money you and I pay when we buy their products, and in terms of our taxes the government is a million times worse. |
If you save it electronically, though, you better make sure you have reliable backups. In some cases, losing the data means you're pretty much out of business. That data HAS to be there, and a lot of businesses are afraid of losing such important data because they don't have an IT specialist who puts enough emphasis on backups.
Reply #6 Sunday, December 17, 2006 5:44 PM
So one weekend they are having a huge deal there with people dragging out boxes of records for some reason or other. With 50 or so employees sitting with 50 or so open boxes of records sitting out, stacks of file folders in the floor, the sprinkler system malfunctions. Because of fire procedure the second the alarm went off they were all shuffled out, the fire department came, and by the time it was all over most of the records were ruined.
Those were the originals with the signatures, people's titles, etc. There's nothing reliable about paper.
Reply #7 Sunday, December 17, 2006 5:49 PM
There's nothing reliable about paper. |
Oh, I agree. Electronic data is much more reliable IF you realize that crashes can and do happen (yes, even if you're on a Mac) and take precautions to make sure that you're protected in the event of a crash.
A paper standard can be compromised by many variables. Fire, water, you name it. An electronic standard, however, is only as good as the person managing the network.
Reply #8 Sunday, December 17, 2006 6:16 PM
That data HAS to be there, and a lot of businesses are afraid of losing such important data because they don't have an IT specialist who puts enough emphasis on backups. |
I think this is the main point here, lots of companies don't have an IT specialist to do for them what they need done.
So one weekend they are having a huge deal there with people dragging out boxes of records for some reason or other. With 50 or so employees sitting with 50 or so open boxes of records sitting out, stacks of file folders in the floor, the sprinkler system malfunctions. Because of fire procedure the second the alarm went off they were all shuffled out, the fire department came, and by the time it was all over most of the records were ruined. |
Yikes!
Reply #9 Monday, December 18, 2006 10:08 AM
But for the record, at least in Virginia, the law states that an electronic copy of a document is considered the original if the paper copy has been destroyed. I know, I worked for a Judicial Agency for several years when they decided to scan and destroy all their paper.
Reply #10 Monday, December 18, 2006 7:02 PM
the false assumption that printers could not keep up with computers. They have! And indeed in some respects have surpassed them. |
And how! There are some really great multi-task printers out there!
in Virginia, the law states that an electronic copy of a document is considered the original if the paper copy has been destroyed. |
Well that's reasonable. I think a lot of people are afraid to actually destroy their hard copies as mentioned in the article. And this is why I don't think we'll ever get to be a paperless society.
Reply #11 Tuesday, December 19, 2006 8:10 PM
I think that some day we will become paperless, but it won't be for some time. I imagine we'd all be carrying light weight laptops or booksized palm tops that can display texts that aren't straining to the eyes. And we can read them as we would books, and we would wonder how we could ever lived carrying stacks of paper around. Or why school children had to carry sacks of textbooks to school when everything could have been on a little disc. I think in the future when storage devices are more hardy, people will be confident enough to do away with paper.
Reply #12 Tuesday, December 19, 2006 8:43 PM
And in my job...every weekend I receive 8 sheets of paper that are actually duplicates of 4 sheets I actually need, and I've thrown these 8 sheets away every weekend without even looking at them. Pointless waste.
But one problem with technology is that it is prone to bugs...viruses...and just plain not working when you need it to.
Reply #13 Tuesday, December 19, 2006 10:03 PM
Would be nice if when I purchased something in a store they didn't have to kill a whole forest to give me a receipt that I throw away anyway. They should allow you to opt-out of receipts if you want. I mean really...is a receipt necessary for the purchase of a donut that is gone a second later? |
Oh, I don't want to do away with receipts...if we did, we wouldn't have anything to show the lady on the way out of WalMart when our CELL PHONES set off the danged alarms.
Reply #14 Wednesday, December 20, 2006 12:15 PM
I mean, they are still insisting on making hard copies of reports to store them away in vaults |
As long as all companies keep doing this, the hope of going paperless is nought!
I mean really...is a receipt necessary for the purchase of a donut that is gone a second later? |
For a donut, the receipt option is good but for most things, for me, necessary. But having a choice is good!
And in my job...every weekend I receive 8 sheets of paper that are actually duplicates of 4 sheets I actually need, and I've thrown these 8 sheets away every weekend without even looking at them. Pointless waste. |
I'm glad we recycle at our offices. That was implemented late last year.
show the lady on the way out of WalMart when our CELL PHONES set off the danged alarms. |
Haha, this happens to me all the time and it's a freaking pain in the neck!
Reply #15 Wednesday, December 20, 2006 6:06 PM
I find paper to be much more convenient. Heck you can have a biniding legal agreement if you just jot it down on a paper napkin. You don't need electricity to write out your thoughts. You don't need to have great internet connection to read the news. You don't need all the equiptment that comes with the PC so you can take it anywhere just as easily as you can find it anywhere.
Like many have stated I often print out stories that I find on the net. Why? So I can read it later and more comfortably (no laptop here). So I can share it with others who aren't computer saavy.
Yep, I think convenience is undeniably the no.1 reason why paper is popular. Cheap too, as far as how much money you actually have to take out of your wallet and hand over to the clerk.
One other thing, paper doesn't break. Anyone ever tell you there's a virus in their paper so it is now unusable. Ever have to get IT to come check your paper notebook? Nope, no glitches in paper.
To answer the question in the OP. I think we're becomeing techno-friendly not paperless. There are pros and cons about both paper and technology. If you think about it they both serve to make each other that much more dynamic.
Reply #16 Wednesday, December 20, 2006 6:53 PM
One other thing, paper doesn't break. Anyone ever tell you there's a virus in their paper so it is now unusable. Ever have to get IT to come check your paper notebook? Nope, no glitches in paper. |
Good points and funny too!!
I think we're becomeing techno-friendly not paperless. There are pros and cons about both paper and technology. If you think about it they both serve to make each other that much more dynamic. |
True and techno-friendly is a good phrase!
Reply #17 Thursday, December 21, 2006 5:20 PM
Reply #18 Friday, December 22, 2006 12:00 AM
Considering that the timber lobby has kept Cannabis illegal since the 60s (Hemp makes 3X mkore paper than trees)I would doubt there team of lobbists will stand for a paperless society. |
No kidding?! You learn something new everyday! Maybe people can stop smoking it then....or maybe they'll make it legal? Yeah....and pigs will fly!!
Reply #19 Tuesday, January 9, 2007 8:38 PM
A paper standard can be compromised by many variables. Fire, water, you name it. |
Computers arent invulnerable from these variables either and i highly doubt we will ever be paperless electronic data is just too easily stolen and maniputable.
Reply #20 Thursday, January 11, 2007 11:18 AM
No kidding?! You learn something new everyday! Maybe people can stop smoking it then....or maybe they'll make it legal? Yeah....and pigs will fly!! |
Well George Washington had fields full of it but then maybe he was just some yokel nut job !
Paper is made from trees and people have been smoking that in their fire place since waaay back.
Did you not know that hemp makes 3 times as much paper as trees/wood ? Thats exactly why the timber industry is sooooo evil
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Reply #1 Sunday, December 17, 2006 12:43 AM
I can see that there are a lot of industries that rely on this, but there used to be a LOT of blacksmiths before the automobile, too.